Accounting Tools for Tutors (ATFT) FAQ
How is ATFT different from Quick Books or another off the shelf accounting program?
Accounting Tools For Tutors is not only a complete accounting system for your tutoring business, it is also a comprehensive CRM (Customer Relationship Management) program. There is no need for separate Excel spread sheets to keep track of your Client, Tutor, Student, and Vendor database. ATFT combines the two systems together in one user-friendly program. This not only saves you time, but money. Why not have one program do it all for you instead of subscribing to two different software programs that are probably not compatible with each other? With ATFT, the average cost per Active Client is approximately $0.29 per month. Remember, you pay for Active Clients only.
What are the system requirements for using ATFT?
Windows Explorer version 7.0 or higher, Firefox 3.0 or higher, MAC (Safari, Firefox). You must enable Java Script and make atft.accountingtoolsfortutors.com a Trusted site on your PC or laptop.
How many users can I have on my ATFT program?
You can allow up to three (3) users at no additional charge. If you need more than three users, please call us and we will quote you the rate.
How does my Accountant/CPA access my banking information?
Simply assign your Accountant/CPA a user name and password and they will have full access to your program. They will be able to make Journal Entries for you and view your Balance Sheet, Chart of Accounts and P & L Report.
I want my logo to appear on every invoice and statement I send - how do I do that?
Please email your logo in jpg format only to support@accountingtoolsfortutors.com and we will load it into your program for you.
How does Accounting Tools For Tutors work?
Accounting Tools For Tutors is a comprehensive, user-friendly program that manages the two most important aspects of your business - your people and your money. You simply enter your database of Clients, Tutors, and Vendors into the system. You will be able to match tutors with clients, print invoices and tutor checks as well as pay all of your bills. ATFT also provides all of the financial elements you need for your business. You do not need to purchase a stand-alone accounting program. ATFT does it all for you without having to use spreadsheets, Excel (r) or any other off-the-shelf product. ATFT tracks all of your income, expenses, and profits - think of it as a CRM and an extensive accounting program all in one place!
Do I need to download any other programs in order to use ATFT?
Absolutely not! ATFT is self-contained and there is no need to keep separate records or cumbersome spreadsheets.
Is there a limit as to how many tutors or clients I can load into ATFT?
There is no limit to the amount of information you load into your program. ATFT is able to accommodate as many tutors and clients as you like.
How is an Active Client defined?
An Active Client is a Client who meets one of the following criteria:
- has Confirmed tutoring sessions
- has an Unpaid Balance on their account
Can I print checks directly from this program?
ATFT allows you to print checks you write to your tutors, clients, vendors, etc. We recommend a three-part voucher check with matching window envelope.
Is the information I enter secure?
All information is encrypted and secure. Look for the small padlock on the bottom or top of your PC screen.
How do I backup my database in ATFT?
All information is backed up hourly on our secure, dedicated servers.
How do I get help if I need it while using ATFT?
Narrated audio Help Pages complete with screen shots are on every page of the program where you see the "help ?" icon. Simply click and watch and listen. Pause whenever you need to, back it up or skip ahead. If you still have a question contact us at support@AccountingToolsForTutors.com
Does ATFT have a payroll section to handle employees’ checks?
At this time, ATFT does not have an automated payroll system available. However, since most tutoring companies use independent contractors, their pay checks are easily written from one of your business checking accounts and coded to the Non-employee Compensation expense.
Can I access my program from any PC, even if I am not in my office?
Yes, since ATFT is an internet-based program you can access your program wherever and whenever you want. All you need is a connection to the Internet.
How much does ATFT cost?
ATFT uses a pricing structure based on your Active Client database. You are charged at the end of each month for the number of Active Clients for the preceeding month. Since most tutoring services are cyclical in nature, during your slow months, you would pay less than you would during your peak times of the year. CLICK HERE to view the Pricing Chart.
Does ATFT version 2.0 upload information from ATFT version 1.0 or another system
like Quick Books©?
Yes, we will be happy to transfer non-financial data (clients, students, tutors, vendors) to ATFT. We charge $75/hr for this service and encourage you to contact us soon after you open your new account to schedule the transfer. Please note we will need access to your current system.
Why do we ask for a credit card when you sign up fpr ATFT?
We want to be sure you are serious about trying ATFT. You will see a one-time, small validation charge of 22 cents on your credit card statement when you sign up for five clients or less. Due to the amount of spam and fraudulent activity on the Internet, asking for a credit card and assessing this minimal charge is necessary to validate your credit card. If an invalid account number is entered, you will not be able to utilize ATFT. NO OTHER CHARGES WILL BE ASSESSED IF YOU HAVE ONLY FIVE (5) ACTIVE CLIENTS for up to twelve (12) months from the time you sign up with ATFT.
How do I renew my subscription?
Once you sign up for a subscription to ATFT, your credit card will automatically be charged at the end of each month, based on the number of Active Clients you had during the preceeding month.
How do I cancel my subscription?
You simply email us at info@AccountingToolsForTutors.com and we will process a cancellation, effective the first day of the proceeding month. Your account will then be disabled.
When I click on the blue drop down arrows on some pages, nothing happens, what do
I do?
You will need to disable your security settings. This does not mean your computer is at risk. ATFT is encrypted and holds a valid security certificate. Disabling the security settings will allow you full functionality. To do this in Internet Explorer go to Tools>Internet Options>Security. Uncheck the Enable Protected Mode box. Click "apply" or "OK" and you should be all set. This does not compromise the security of your computer.
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