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Accounting Tools for Tutors (ATFT) Overview
We have designed our Accounting program specifically for the tutoring
service business owner or the private tutor who needs to keep track of
their client and tutor activity. Below is
a list of features of the ATFT Program.
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MY BUSINESS
This section is the main part of your system. Your Clients, Students, Tutors, Vendors and Tutoring Sessions are all housed here under separate icons. |
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Clients - All information for your Clients is maintained here, including their Invoicing and Payment Preferences, their Tutors' name and rate, their Student's sessions - confirmed and prepaid, and a record of their Statements.
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Students - Your Students' name, date of birth, school they attend and grade is documented in this section.
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Tutors - Your Tutors' name, cities in which they can tutor, subjects they are able to tutor, days of availability, as well as all of their personal information is in this section. You can also view a list of their Tutoring Sessions; completed and scheduled sessions, and the date you issued your Tutors a check. |
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Vendors - Record your Vendor name, Contact name and link each Vendor to the appropriate Expense Account in this section. |
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Tutoring Sessions - This part of your program allows you to match Tutors with Students, enter their scheduled Sessions or record Sessions "after the fact". |
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MONEY IN
This section tracks all of the money that is coming into your business. |
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Create Client Invoices - This is where all of your Clients' Invoices that are ready to be reviewed and generated are stored. |
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Accounts Receivable - This account displays all of your Receivables. The A/R report can be sorted by Invoice Number, Date, or Client Name. Current amount due, plus aging columns are included in this section. |
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Receive Payments - This interactive screen is where you record your Clients' payments - to a checking, savings, money market or "holding account" of your choice. You can also receive Partial Payments in this section. |
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MONEY OUT
This part of your program tracks all money that is paid out to Vendors, Tutors, and Clients. |
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Vendor Bills Payable - This is the section that all of your Vendor Payments are initialized. They are listed by Bill Number, Vendor Name, Description, amount and due date. |
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Accounts Payable - This account displays all of your Payables. The A/P report can be sorted by Date, Vendor Name, and Reference number. All of your Tutor payments are recorded in this section. |
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Write Checks - Whether you write paper checks or record Electronic Funds Transfers (EFT); this is where all of that activity occurs. View your Tutors' hours and create and print their checks in this section of your program. |
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REPORTS
Your Profit and Loss Statement, Balance Sheet, and Chart of Accounts can be found in this section. All of the Reports are printable in PDF format. |
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Profit and Loss Statement - The traditional P & L statement displays your Income, Expenses and Net Income (or loss). |
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Balance Sheet - Your total Assets and Liabilities are displayed in the standard accounting format. |
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Chart of Accounts - View all of your accounts here - Cash, Bank, A/R, Asset accounts, A/P, Liability, Equity and Expense. |
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